Important Notice to Shareholders
Communication preferences, elections and virtual meetings
Recent legislative changes to the Corporations Act 2001 effective 1 April 2022 means there are new options available to you as a securityholder as to how you elect to receive your communications. We will no longer send you physical meeting documents unless you request a copy to be mailed.
We encourage you to provide your email address so we can communicate with you electronically when securityholder notices become available online for such items as meeting documents, dividend statements and annual reports. You can make a standing election to receive some or all of your securityholder communications in physical or electronic form.
To review or update your current communication preference simply logon to our share registry’s website https://www.investorserve.com.au/. You will need your portfolio log in details and your Securityholder Reference Number (SRN) or Holder Identification Number (HIN) to update your communication preferences.
Virtual Meeting – constitutional changes/updates
The Corporations Amendment (Meetings and Documents) Bill 2021 amends the Corporations Act 2001 allowing companies to use technology to meet regulatory requirements to hold meetings, such as annual general meetings, distribute meeting related materials and validly execute documents.
Specifically, the reforms provide greater certainty and flexibility to companies by;
Allowing them to hold physical and hybrid meetings, and if expressly permitted by the entity’s constitution, wholly virtual meetings.
Ensuring that technology used for virtual meetings allows members to participate in the meeting orally and in writing.
Allowing them to use technology to execute documents electronically, including corporate agreements and deeds.
Allowing them to send documents in hard or soft copy and give members the flexibility to receive documents in their preferred format.
The following language will be included in the next General Meeting notice to seek shareholder approval to amend the constitution to allow fully virtual meetings
Subject to the applicable law, any general meeting or class meeting may be held using any virtual meeting technology approved by the Board which gives the Members, as a whole, a reasonable opportunity to participate. A meeting conducted using such virtual meeting technology may be held:
at one or more locations that persons entitled to attend can be physically present at; or
(ii) by using virtual meeting technology only (without any right to physically attend the meeting). All persons participating in a general meeting held in accordance with this Rule are taken for all purposes to be present in person at the meeting.
A Member is taken to be present at any general meeting or class meeting if the Member is present in person or by proxy, attorney or Representative and all persons participating in a general meeting held in accordance with (the above rule) are taken for all purposes to be present in person at the meeting;